How to Update or Modify IEC Code Details After Registration?

If you’ve already completed your IEC registration and now need to update or modify any of your details, you’re not alone. Many business owners find themselves in situations where their business address changes, they switch bank accounts, or their contact details need updating. Luckily, the DGFT (Directorate General of Foreign Trade) provides a simple and online method to update your IEC certificate details. In this blog, we’ll walk you through the complete process of updating your IEC details, when and why you should update them, and important points to keep in mind.

What is an IEC Code?

IEC stands for Importer Exporter Code. It is a 10-digit unique code issued by the DGFT, and it's mandatory for anyone looking to start an import-export business in India. Whether you’re an individual, a sole proprietorship, a partnership, or a company, you need an IEC certificate to engage in cross-border trade.

IEC registration is a one-time process, and once issued, it remains valid for a lifetime. However, in case of any changes in your business details, you must update your IEC Registration to ensure there are no issues during customs clearance or international transactions.

Why Should You Update or Modify Your IEC Code Details?

Updating your IEC certificate is important for several reasons:

• Compliance with DGFT norms: Any mismatch in the information may lead to delays or rejection at customs.
• Accurate record keeping: Helps in avoiding complications with banks and international buyers or sellers.
• Transparency: Updated information enhances your business credibility in global trade.

Common Scenarios When You Need to Modify IEC Certificate Details

You should consider updating your IEC registration online in the following situations:

• Change in business address
• Change in the name of the business or entity
• Addition or deletion of partners or directors
• Change in bank account details
• Change in contact information, such as email or mobile number

Prerequisites Before You Update Your IEC Certificate

Before starting the update process, make sure you have the following:

• Valid login credentials for the DGFT portal
• Updated business details and supporting documents
• DSC (Digital Signature Certificate) or Aadhaar e-sign (for proprietorship)
• PAN of the business or individual
• Latest MSME certificate (if registered under MSME Udyam registration)

If you don’t have an MSME certificate, it’s recommended to get one. MSME certificate registration can help you avail benefits under various government schemes and make your export-import journey smoother.

Step-by-Step Process to Update or Modify IEC Registration Online

Follow these steps to update your IEC certificate details:

Step 1: Visit the DGFT Website

Go to the official DGFT portal (https://dgft.gov.in) and click on the "IEC Profile Management" section.

Step 2: Log in to Your Account

Use your registered email ID and password to log in. If you haven't registered, you'll need to complete the registration process before proceeding.

Step 3: Access the IEC Modification Section

After logging in, navigate to "My Dashboard" and select “Update IEC” under the IEC Management section.

Step 4: Modify the Necessary Details

You can now edit your business details, such as address, contact info, bank details, or any other relevant information. Ensure all updated details match your supporting documents.

Step 5: Upload Supporting Documents

Upload scanned copies of relevant documents like:

• New address proof
• Updated bank certificate or cancelled cheque
• Proof of change in director/partner (if applicable)
• New MSME certificate, if updated

Step 6: e-Sign and Submit the Application

Use your Digital Signature Certificate (DSC) or Aadhaar e-signature to verify the details and submit the modification request.

Step 7: Confirmation and Acknowledgement

Once the form is submitted successfully, you will receive an acknowledgement via email and SMS. The updated IEC certificate can usually be downloaded within 1-2 working days.

Important Tips to Remember While Updating the IEC Certificate

• Make sure the PAN and business name match your records.
• Keep your mobile number and email ID updated to receive timely updates from DGFT.
• If you're also registered under MSME Udyam registration, ensure that both your MSME certificate and IEC registration reflect the same details.
• Regularly check your IEC status and ensure it remains active. As per DGFT's current policy, even though IEC has lifetime validity, users are required to confirm or update details annually.

What Happens If You Don’t Update Your IEC Code?

Failing to update your IEC details can result in:

• Rejection of your import/export shipments
• Freezing of your IEC by DGFT
• Issues while claiming export incentives or duty drawback
• Delay in customs clearance

In short, outdated information can put your global trade operations on hold, which can impact your business growth.

Role of MSME Certificate in Import Export

If your business qualifies under the Micro, Small, and Medium Enterprises (MSME) category, it is always beneficial to get MSME Certificate Registration. It not only helps with various subsidies and incentives but also smoothens your IEC registration process.

With MSME Udyam registration, you can also enjoy easier access to credit, subsidies on ISO certification, and lower bank interest rates. When you update your IEC certificate, don’t forget to attach the latest MSME certificate as it may be required in case of verification.

Final Thoughts

Updating or modifying your IEC registration online is not just a compliance requirement—it's a vital step in maintaining the smooth flow of your import-export business. Whether it’s a change in address, partners, or bank details, timely updates ensure you face no hiccups in international trade. And with the DGFT portal allowing simple online modifications, keeping your IEC certificate accurate has never been easier.

If you're also running a small business, don’t forget the benefits of MSME certificate registration. A combination of valid IEC and MSME Udyam registration opens up greater opportunities and reduces operational risks in the export-import industry.

Frequently Asked Questions (FAQs)

1. Is there any fee to update the IEC certificate details online?

No, DGFT does not charge any government fee for modifying or updating IEC details. However, if you’re availing professional services, the service provider may charge a nominal fee.

2. Can I update IEC registration details without a digital signature?

Yes, proprietors can use Aadhaar-based e-signature to update IEC details. However, for companies or firms, DSC is mandatory.

3. Do I need to update my IEC registration every year?

While the IEC is valid for a lifetime, you must confirm or update your IEC details on the DGFT portal every year to keep it active.